Beyond Now GmbH and its associated companies (all together “Beyond Now Group” or “Beyond Now”) value your trust and are committed to the responsible processing and protection of your personal data. This Recruitment Privacy Statement (“Statement”), last updated in September 2023, applies to all personal data you may provide using Beyond Now’s online career tools or websites such as or (“Websites”) or during the service provided by Beyond Now for handling recruitment, applicants tracking and simplifying the hiring process which is powered by Bamboo HR LLC (“Service”) on behalf of Beyond Now (“Controller”). It is important that the individuals using the Service (“User” “Users” “you” or “Data Subject”) are informed about how we process your personal data in the recruitment process. We process only personal data that you submit to the Website or the Service and we need for the recruiting purposes.

What Personal Data does Beyond Now process?

When you apply for a job at Beyond Now, we will process all the personal data you may have provided during the recruiting process such as:

  • your name and contact details (e.g. email address, phone number);*
  • your home address;
  • your CV (resume);*
  • further application documents (if disclosed in application – e.g. letter of reference, certificates, cover letter, etc.);
  • your qualifications, experience, skills and employment history (based on the CV);
  • data you may additionally submit within CVs/letters/other written materials;*
  • whether you have the eligibility to work in Austria, Ireland or United Kingdom;*
  • documents that prove your work permit (in case you are not an EU citizen);
  • your current salary and benefits and salary expectations (if disclosed in application);
  • references from previous employers (if disclosed in application);
  • pictures and/or videos (if disclosed in application);
  • information you provided from third-party sources such as LinkedIn or Instagram or Facebook accounts;
  • notes and answers to questions asked through our Recruitment Department, incl. technical questioning and tests (tasks to solve);
  • other information that the User provides through the Service or during the recruitment process;
  • all data that we have received about you from a recruiting agency (because you did not apply directly through us, but through this agency - here we assume an agreement between you and the agency).

 * Mandatory fields in online job application form.

Lawfulness of Processing and Consent:

Your submission of personal data and the expressly acceptance of our privacy statement by klicking the “accept button” before submitting personal data constitutes your consent to our processing of your personal data. You are not obliged to provide requested information to Beyond Now but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.

We process personal data if Users:

  • make an application through our Websites or the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as LinkedIn or Facebook; and
  • use our Websites and the Service to communicate with our recruitment department, adding personal data about themselves either personally or by using a third-party source such as LinkedIn or Facebook.

By agreeing to this Privacy Statement:

You agree to the processing of the personal data you provided during the recruiting process for the purposes of the candidate procedure. Some Beyond Now entities may be located in countries other than your home country, including countries where data protection laws may differ from those of your home country. All Beyond Now Group members will always act under the Regulation (EU) 2016/679 (General Data Protection Regulation) in the current applicable version (“GDPR”).

  • You agree that Beyond Now may share your personal information with other entities of the Beyond Now Group to fill positions throughout the group.
  • You agree that Beyond Now may save the detailed applications for a period of 24 months in order to take them into account for future vacancies.
  • You also agree that Beyond Now may retain your key contact details to inform you of future vacancies and recruiting events.

You can revoke this consent at any time with effect for the future and without giving reasons by contacting us at Please see also below section “Rights of Data Subjects”.

Why do we need to process your personal data?

We need to process various personal data about you to:

  • take necessary steps before entering a contact with you;
  • comply with our legal obligations such as checking your right to work in Austria, Ireland or United Kingdom (depending for which position you are applying for) for which this Privacy Statement shall apply before the employment begins;
  • fulfil our legitimate business interests, including being able to manage the recruitment process, assess your suitability for the role and decide whether to make an offer of employment to you.

Personal Data you provide:

The provision of personal data, including through the Website and/or the Service, is fully voluntary. However, please note that the failure to provide sufficient information may result in Beyond Now being unable to consider you for employment, promotion, transfer or relocation.

Transfer of personal data to third parties:

  • We will not sell or otherwise transfer your personal data to unauthorized third parties.
  • But we may transfer Users’ personal data to:
    • our contractors and/or sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
    • authorities or legal advisors in case criminal or improper behavior is suspected; and
    • authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.

Cookies and Similar Technologies:

We and our service providers may use “cookies” and similar technologies on the Website and/or the Service. Cookies are data that a web server transfers to an individual’s computer for record keeping purposes. We use cookies and other technologies to better serve you with more tailored information and facilitate your ongoing access to and use of our Website. The Service uses cookies to collect information and improve its services and may use “persistent cookies” to save your registration ID and login password for future logins to the Service and may use “session ID cookies” to enable certain features of the Service, to better understand how you interact with the Service and to monitor aggregate usage and web traffic routing on the Service.

The Service, as powered by HireHive, uses the following cookies:

Cookie Type Duration Management Purpose
Google Analytics Analytics Permanent Third-party To generate a unique ID for the user, used to count the number of times they have visited the website and the first and last date they visited the website. All personal information is anonymized

If you do not want information being collected through the use of cookies, there is a simple procedure in most browsers that allows you to automatically decline cookies, or to be given the choice of declining or accepting the transfer of a particular cookie, or cookies from a particular website, to your computer. However, if you decline session management cookies, the Website may not function properly for you. To learn more about cookies, please visit

Our Website and Service Security:

We take reasonable precautions to safeguard the personal information transmitted between visitors and the Website and the personal data stored on our servers or the servers used for the Service. Unfortunately, no method of transmitting or storing data can be guaranteed to be 100% secure. Do not send sensitive information via email. It is your sole responsibility to use the appropriate level of care whenever communicating with us. More information about Bamboo HR LLC as our Service provider and their privacy statement can be found under

If you have reason to believe that your interaction with us is no longer secure you must immediately notify us of the problem by contacting us at

About Children:

Neither the Website nor the Service is intended for minors under the age of 18 or the lawful age of employment (whichever is lesser) in any country in which we operate.

Data Retention and Transfers:

If your application for employment is unsuccessful, Beyond Now may nevertheless continue to retain and use your key contact personal data processed during the recruitment process for 24 months in order to consider you for upcoming new positions and, if appropriate, to refer back to an earlier application if you submit your CV or other information to Beyond Now again in the future. After this period, we will send you an explicit consent form to be able to further process your information in our database. If you don’t accept to remain in our database, your personal data will be deleted.

If you are given and accept an offer of employment by Beyond Now, personal data collected during your pre-employment period will become part of your Beyond Now personnel records, to be retained throughout and for a period after your employment with Beyond Now.

The personal data collected through the Service and through the Website is stored and processed inside the EU/EEA, by such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers or to other supplies where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the contact details listed in “Contact Information”.

Your rights as data subject:

We want to make sure that any of your personal data we process is up to date and correct. You can request from Beyond Now information in particular pursuant to Art. 15 to 18, 20 and 21 GDPR, as to your personal data processed by us as a controller. Furthermore you have the right to request for your personal data to be amended or rectified where it is inaccurate, the right to restrict our processing of your personal data and the right to obtain deletion of your personal data.

You have the right to lodge a complaint at the supervisory authority in Austria (, Barichgasse 40-42, 1030 Vienna, Austria) regarding our processing of your personal data if you consider that our processing infringes data privacy law.

DPO contact information:

If you wish to contact our data protection officer, please contact him at:
Data Business Services GmbH & Co. KG
Nördliche Münchner Straße 47, 82031 Gründwald, Germany


Beyond Now hereby disclaims, as far as permitted by law, any liability for itself and its affiliated companies and/or contractors for any of your personal data sent to our Website or for using the Service and which is lost, misused, illegally accessed, disclosed, altered or destroyed or not integrally or timely delivered to our Website or to the Service.

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