Beyond Now GmbH and its associated companies (all together “Beyond Now”) value your trust and are committed to the responsible management, use and protection of personal information. This Recruitment Privacy Statement (this “Statement”) last updated in November 2021, applies to all the information collected by Beyond Now, if you use Beyond Now’s online career resources such as the online career websites or (“Website”) or the service for handling recruitment, applicants tracking and simplifying the hiring process which is powered by HireHive Ltd., Ireland (the “Service”), on behalf of Beyond Now (“Controller” “we” “us” “our” etc.). It is important that the individuals using the Service (“User” “Users” “you” “Data Subject”) are informed about how we handle User’s personal data in the recruitment process. We collect personal data that you submit to the Website or the Service and we use it for recruiting-related purposes.


What Personal Data will Beyond Now collect?

When you apply for a job at Beyond Now, we will collect and use personal data about you during the recruiting process. Beyond Now collects a range of information about you during our recruitment process including:

  • Your name and contact details (e.g. email address, phone number);*
  • Your home address 
  • Your CV (resume) *
  • Further application documents (if disclosed in application – e.g. letter of reference, certificates, cover letter, etc.)
  • Your qualifications, experience, skills and employment history (based on CV);
  • Date you submit CVs/letters/other written materials; *
  • Whether you have the eligibility to work in Austria, Ireland or United Kingdom; *
  • Documents that prove your work permit (in case you are not an EU citizen) 
  • Your current salary and benefits and salary expectations (if disclosed in application) ;
  • References from previous employers (if disclosed in application);
  • Pictures and videos (if disclosed in application)
  • Information from third-party sources such as LinkedIn or Instagram or Facebook accounts 
  • Notes and answers to questions asked through our Recruitment Department, incl. technical questioning and tests (tasks to solve)
  • Data provided by third-party placement firms;
  • Other information that the User provides through the Service or during the recruitment process
  • All data that we have received about you from a recruiting agency (because you did not apply directly through us, but through this agency – here we assume an agreement between you and the agency). 

 * mandatory fields in online job application form

Lawfulness of Processing, Consent

Your submission of personal data constitutes your consent to our use of your data and your verification that it is accurate. You are not required to provide any requested information to Beyond Now but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.

We collect personal data about Users from Users when Users:

  • Make an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as LinkedIn or Facebook; and
  • Use the Service to communicate with our Recruitment Department, adding personal data about themselves either personally or by using a third-party source such as LinkedIn or Facebook

We collect data from third parties, such as LinkedIn and through other public sources and may contact you for recruitment purposes. This is referred to as “Sourcing” and is manually performed by our Recruitment Department.

By agreeing to this Statement:

  • You agree to the use and transfer of the personal information you provided during the recruiting process to Beyond Now entities for the purposes of the candidate procedure. Some Beyond Now entities may be located in countries other than your home country, including countries where data protection laws may differ from those of your home country.
  • You agree that Beyond Now may share your personal information with other Beyond Now entities to fill positions throughout the group.
  • You agree that Beyond Now may save the detailed applications for a period of 24 months in order to take them into account for future vacancies.
  • You also agree that Beyond Now may retain your key contact details to inform you of future vacancies and recruiting events.

You can revoke this consent at any time with effect for the future and without giving reasons by contacting us at Please see also below section “Rights of Data Subjects”.

Why we process your personal data

We need to process various types of information about you to:

  • Take the necessary steps before entering a contract with you
  • Comply with our legal obligations such as checking your right to work in Austria, Ireland or United Kingdom (depending for which position you are applying for) for which this Statement shall apply before employment starts
  • Fulfil our legitimate business interests, including being able to manage the recruitment process, assess your suitability for the role and decide whether to make an offer of employment to you.

Information You Provide

The provision of personal information, including on the Website and for the Service, is voluntary. Please note however that the failure to provide sufficient information may result in Beyond Now being unable to consider you for employment, promotion, transfer or relocation.

Transfer of personal data to third party

We will not sell or otherwise transfer your personal data to unauthorized third parties.
But we may transfer Users’ Personal Data to:

  • Our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service
  • Authorities or legal advisors in case criminal or improper behaviour is suspected; and
  • Authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.

Cookies and Similar Technology

We and our service providers may use “cookies” and similar technologies on the Website or the Service. Cookies are data that a web server transfers to an individual’s computer for record keeping purposes. We use cookies and other technologies to better serve you with more tailored information and facilitate your ongoing access to and use of our Website. The Service uses cookies to collect information and improve its services and may use “persistent cookies” to save your registration ID and login password for future logins to the Service and may use “session ID cookies” to enable certain features of the Service, to better understand how you interact with the Service and to monitor aggregate usage and web traffic routing on the Service.

The Service, as powered by HireHive, uses the following cookies:

Cookie Type Duration Management Purpose
Google Analytics Analytics Permanent Third-party To generate a unique ID for the user, used to count the number of times they have visited the website and first and last date they visited the website. All personal information is anonymized.

Whenever cookies contain personal data this will be processed according to HireHive’s Privacy Policy. If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to automatically decline cookies, or to be given the choice of declining or accepting the transfer of a particular cookie, or cookies from a particular website, to your computer. 
However, if you decline session management cookies, the Website may not function properly for you. To learn more about cookies, please visit

Website Security

We take reasonable precautions to safeguard the personal information transmitted between visitors and the Website and the personal information stored on our servers or the servers used for the Service. Unfortunately, no method of transmitting or storing data can be guaranteed to be 100% secure. Do not send sensitive information via email. It is your sole responsibility to use the appropriate level of care whenever communicating with us. HireHive Ltd uses subprocessors such as Microsoft Azure and others, you can find more information about this on the HireHive Ltd privacy policy here.

If you have reason to believe that your interaction with us is no longer secure you must immediately notify us of the problem by contacting us at

About Children

Neither the Website nor the Service is intended for minors under the age of 18 or the lawful age of employment (whichever is greater) in any country in which we operate.

Data Retention and Transfers

If your application for employment is unsuccessful, Beyond Now may nevertheless continue to retain and use key contact personal data collected during the recruitment process for 24 months in order to consider you for new positions, and, if appropriate, to refer back to an earlier application if you submit your CV or other information to Beyond Now again in the future. After this period, we will send you an explicit consent form in order to be able to keep your information in our database. If you don’t accept to remain in our database your data will be deleted.

If you are given and accept an offer of employment by Beyond Now, personal data collected during your pre-employment period will become part of your Beyond Now personnel records, to be retained throughout and for a period after your employment with Beyond Now.

The personal data collected through the Service and through the Website is stored and processed inside the EU/EEA, by such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers or to other supplies where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in “Contact Information”.

Rights of Data Subjects

We want to make sure that any information we hold on you is up to date and correct. You can request from Beyond Now information in particular pursuant to Art. 15 to 18, 21 GDPR, as to your personal data held by us as a controller, the purpose of the storage and obtain certain other information about how and why we process your personal data. Furthermore, and within the legal framework, you have the right to request for your personal data to be amended or rectified where it is inaccurate, the right to restrict our processing of your personal data and the right to obtain deletion of your personal data.

You have the right to lodge a complaint at Datenschutzbehörde in Austria regarding the processing of personal data relating to you, if you consider that the processing of personal data infringes the legal framework of privacy law.

Kontakt Österreichische Datenschutzbehörde: 
Barichgasse 40-42, 1030 Wien

Contact information

If you have any questions or concerns about how we process personal information, please contact us at:

Data Business Services GmbH & Co. KG
Nördliche Münchner Straße 47
82031 Gründwald, Germany

Beyond Now hereby disclaims, as far as permitted by local laws, any liability for itself and its affiliated companies and contractors for any of your information sent to our Website or for using the Service and which is lost, misused, illegally accessed, disclosed, altered or destroyed or not integrally or timely delivered to our Website or to the Service.

Changes to the Statement

We reserve the right to amend this Statement at any time without advance notice in order to address future developments of Beyond Now, the Website, the Service or changes in industry or legal trends. We will post the revised Statement on the Website or announce the change on the home page of the Website or the Service. You can determine when the Statement was revised by referring to the “Last Updated” date on the top of this Statement. Any changes will become effective upon the posting of the revised Statement on the Website or the Service. By continuing to use the Website or Service following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Statement, in whole or part, you can choose to not continue to use the Website or the Service.

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